Heritage Community Initiatives

POSITION SUMMARY
PROFESSIONAL OPPORTUNITY DIRECTOR OF FINANCE
Heritage Community Initiatives is honored to celebrate our fourth decade of serving families in forty communities within Eastern Allegheny County through our Education, Transportation, and Nutrition programs. Each year, Heritage provides highly accredited
academically-based early learning and out-of-school time programming for over 300 at-
risk children. Heritage Community Transportation, a fixed-route transit service in operation for 20 years, provides nearly 8,000 rides each month for residents in largely transit-isolated communities. Heritage is the only human services nonprofit in the
Commonwealth designated as a provider of public transportation. More than 100,000 meals are served each year by our Nutrition Services which provides solutions in meal planning, ordering, preparation and delivery while creating healthy options for youth and
senior populations.
The Director of Finance position is responsible for managing all aspects of Finance for the organization. This is a hands-on position, managing the organization’s financial operations, including accounts payable, accounts receivable, payroll, budgeting, production of financial statements and reports, audit, and tax returns. Responsibilities also include monitoring and maintaining internal controls, while overseeing financial systems and related compliance requirements. This position is part of the senior management team with supervisory responsibilities for two direct reports.
RESPONSIBILITIES
 Manage day-to-day accounting functions and the month and year-end close processes to assure up-to-date financial information and timely financial reporting on a monthly, quarterly, annual basis, and periodic reporting
  Maintenance of the General Ledger, including the classification and recording of all financial transactions by department/program/class, including A/P and A/R, account reconciliations
  Reconcile all bank and investment accounts monthly
  Monitor cash balances and forecasts cash flow
  Oversee preparation and/or prepare bi-weekly payroll, including expense
reimbursements
  Manage the employee benefits from enrollment to termination (health, dental, vision, STD, LTD, FSA, etc.) and reconciles benefit deductions to payroll, including any worker's compensation or disability claims.
  Oversee preparation and/or prepare cash disbursements and accounts payable, including the processing of payments, allocation of expenses, and recording of related journal entries
  Assist with preparation of annual budgets (program, operating, capital)
  Provide financial reports and analysis to the President & CEO, Directors and/or Program Staff, and the Board of Directors. Financial reports include but are not
limited to:
o Monthly P&L, Balance Sheet and other requested reports
o Monthly P&L by department/program/class and General Ledger detail
  Lead business and program analytics initiatives
  Collaborate with relevant parties to ensure preparation, completion and filing of
budgets and periodic reports as required by all funders (PennDOT (DotGrants),
PreK Counts, etc.)
  Maintain accounting of and appropriate supporting information for funds with and
without donor restrictions
  Assist with developing and instituting appropriate financial management, policies,
procedures and internal controls
  Maintain records in accordance with Generally Accepted Accounting Principles and
ensure that record-keeping meets the requirements of auditors and government
agencies
  Coordinate the annual financial statement and other audits. This includes preparing
all schedules and ensure financial records are accurately prepared prior to the audit
and for completion of the 990 and BCO10.
  Ensure all other federal, state, and local tax filings and related compliance are completed, as applicable
  Supervise accounts payable/payroll coordinator
  Perform other duties as assigned by supervisor
  Bachelor’s degree in finance, accounting, or related field required; MBA/CPA preferred
  5+ years relevant work experience in nonprofit accounting required, including management and supervisory experience
  Working knowledge of GAAP
  Must be able to lift 30+ pounds
  Proficiency with Excel/MS Word, Windows environment, Excel and accounting
software, QuickBooks preferred
QUALIFICATIONS AND SKILLS
  Must have current and valid Pennsylvania driver’s license as well as access to a vehicle
  Current FBI, NSOR, Child Abuse and Criminal Background clearances or able to attain all clearances within 30 days of hire
  Current health assessment and TB test
Applicants are asked to send a cover letter and a copy of their resume tohumanresources@heritageserves.org and please visit our website for additional information about Heritage Community Initiatives – www.heritageserves.org.

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